Microwave Tips: 3 Step Email Cleanup

Microwave Tips = Quick Tips on Time Management; learn fast and implement immediately.

[Read Time >> 45 seconds]

Inbox Cleanup
Email Cleanup

If you’re like most people, then your email inbox is becoming more and more important to you. It’s great for communication, butΒ  it can eat into your time.

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The Tip:

Spend just 3-5 minutes, look how your inbox is set up and simplify it.

Step 1:

  • How many emails do you get per day?
  • Do you have filters and folders in place?
  • Are there junk emails or useless subscriptions?

Step 2:

  • Unsubscribe from useless subscriptions (even Islamic stuff, just keep what you read and not what you “plan” to read)

Step 3:

  • Create Filters and folders so you can easily categorize emails, instead of clogging up your inbox

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You don’t have to create ALL your filters in one shot. Maybe do this twice a week for 2 weeks and you’re good.

Personal recommendation: Use Gmail (Google is Fantastic!)

Lemme know your thoughts + your ideas on this in the comments section below…

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17 thoughts on “Microwave Tips: 3 Step Email Cleanup

  1. One of the coolest things about Gmail is that you can set up sub-accounts under your Gmail account and make filters like that. For example, if you’re name is fulaan and you’re getting AlMaghrib emails, you can subscribe to all of their mailing lists by putting in the email fulaan+almaghrib@gmail.com and make filters that every time you get emails sent to that, it should automatically be labelled AlMaghrib and can be archived if you want. If you want to save a note, then you can just email yourself at fulaan+notes@gmail.com and keep a folder/label just for notes.

    Hope it helps πŸ™‚

  2. Assalamoualeykoum

    I’m exactly doing the same exercice : decluttering my inbox !
    I’ve realized that with a lot of emails, you end up being stressed and disorganised !
    Thanks a lot for the tips Arif Kabir ! They will be very useful πŸ™‚

  3. Assalamoualeykoum

    I’m actually working on this : decluttering my inbox ! With too many emauls you end up being stressed and disorganized !

    Thanks for the tips Arif Kabir ! They will be very useful πŸ™‚

  4. Oh, and don’t forget GTDInbox.com! That’s one of the coolest things I’ve seen for Gmail and it was recommended by Br. Belal Khan of Leechon Films. It’s cool cuz you can either put your status as “action”, “waiting on”, “some day”, or “finished” for all emails. If it’s none of the above, you can put it in a reference label (which can also have subcategories). For all emails btw, you can also put projects (with subcategories). It’s reallly cool, so do check it out Insha’Allah.

  5. Yo Nahyan, great job on the site mashaAllah! Keep it up, I see you’re interactions are growing alhumdulillah and even a friend of mine mentioned he reads your emails all the time and finds then really beneficial! MashaAllah.

    Keep up the hard work! YOU ROCK!

  6. I am interested in finding out this setup. I could not find the setting in control panel/setting in gmail.

    Arif Kabir :
    One of the coolest things about Gmail is that you can set up sub-accounts under your Gmail account and make filters like that. For example, if you’re name is fulaan and you’re getting AlMaghrib emails, you can subscribe to all of their mailing lists by putting in the email fulaan+almaghrib@gmail.com and make filters that every time you get emails sent to that, it should automatically be labelled AlMaghrib and can be archived if you want. If you want to save a note, then you can just email yourself at fulaan+notes@gmail.com and keep a folder/label just for notes.
    Hope it helps

  7. Salaam,

    I have one questions… How do I go about implementing point 2) ‘… even Islamic stuff’.

    How do I ask to be taken off the mailing without being seen as not want to know the affairs of the ummah?

    I have started asking people to change my email address but that has failed (which effectively is a violation of state laws), then I just went into un-subscriber from mailing list.

    Wa-Salaam

  8. @Azizur Rahman – wa alaikum assalaam,

    Azizur Rahman :
    I am interested in finding out this setup. I could not find the setting in control panel/setting in gmail.

    I got curious, searched around and tried it out.

    1 – Go to settings
    2 – Accounts and imports tab
    3 – 2nd section (for me) “Send mail as:”
    4 – enter an email address : myname@gmail.com can have myname+subemail@gmail.com
    5 – test it out – subscribe to a mailing list with the new email address and see if it worked

    I just subscribed to my list with nahyanchowdhury+nahyan@gmail.com and a new message came with the “reply-to” box saying the new email. I find this very cool.

    Then you can filter all messages that come through myname+subemail@gmail.com if you want, specific label/folder etc.

    Here’s a useful article:
    http://frankschmitt.org/2008/01/gmail-sub-account

  9. Brooo, you don’t need to go through any of those steps πŸ™‚

    All ya gotta do is pick whatever you want and just write it. Try it out yourself; send an email to nahyan+microwavetips@gmail.com, and you will see it will come back to you.

    However, for filtering, the link is apt.

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